Business Office Calendar
July
- Close prior fiscal years – final reconciliations, journal entries
- Quarterly grant reimbursement billings – close grants or use 5th quarter
- Current year budget report due to DEED – July 15
- Payroll quarterly reports – 941, ESC, etc.
August
- Annual audit conducted by independent auditors
September
- Finalize annual financial report
- CIP six year plan due to DEED – requires Board action (due dates and forms on DEED website)
- 70/30 waiver request
October
- Prior year audited annual financial report due to DEED
- Quarterly grant reimbursement billings
- Payroll quarterly reports
- OASIS 20 day count period ends the 4th Friday in October
- Review current year’s budget for validity – adjust for actual hires – requires Board action
- ASBO Annual Conference
November
- OASIS is due 10 days after the close of the 20 day count period
- Subsequent year’s enrollment projection is due with the OASIS report
Note: DEED is required to withhold funds if prior year audited financial report hasn’t been received by DEED
December
- Respond to OASIS findings
- Develop subsequent year’s budget
- Indirect cost rate report
- ALASBO Annual Conference
January
- Quarterly grant reimbursement billings
- Payroll quarterly reports
- Reconcile mail W-2s
- Alaska Legislature convenes
- Reconcile and mail 1099’s Impact Aid report
February
- Develop subsequent year’s budget – requires Board action
- W3
- 1096 (?) report
- ALASBO Legislative Fly-In
March
- Take a vacation
April
- Quarterly grant reimbursement billings
- Payroll quarterly reports
May
- Process end-of-school year
- Update subsequent year’s budget for any funding changes resulting from Legislative action
June
- Prepare to close current fiscal year
Monthly
- Review all bank reconciliations
- Review all general ledger accounts
- Food service reports due to DEED
- Pupil Transportation Student Accident Report to DEED
Other
- Book mark the DEED website as a favorite on your computer
- Monitor State Board of Education Meetings – Agendas and minutes available on line at DEED website; notes districted to ACSA members
- Monitor PERS/TRS Retirement Board Meetings – Agendas and minutes available on line – Division of Retirement and Benefits
- Monitor all legislation pertinent to education
- Become a member of Alaska Association of School Business Officials and the Alaska Council of School Administrators (ACSA)
- Become a member of Association of School Business Officials
- E-Rate – November and January deadlines usually
- Insurance renewals, etc.
- Gaming Report
- Lobbyist Report
- Review prior year files to get a ‘lay of the land’