Affiliation Document — ASBO International
Introduction:
ASBO International is an individual membership organization that was founded
in 1910. In the late 1940s it began to encourage the formulation of state
and provincial chapters (affiliates). Original affiliation with ASBO International
required that a state or province agree to adhere to the same goals and
purposes of ASBO International, agree that the president of each affiliate
ASBO would be a member of ASBO International at the time the application
is filed for affiliation with ASBO and each succeeding president likewise
would also be a member of ASBO International. The affiliate organizations
were required to pay a one-time affiliate fee of $75. For the past seventy plus years that the association has operated with affiliate organizations many discussions have been held relative to placing more structure to the affiliate relationship. The rationale for a more structured relationship is to clearly define the expectations and or roles of both the international organization and its affiliates.
Principles of Collaboration:
The major purpose of collaboration is to create synergistic efforts that achieve significant mutual goals aimed to better serve the profession. Through networking and interactions associated with collaborative partnerships, both ASBO International and its affiliate organizations will be able to achieve more together than they could alone.
To increase potential rewards and minimize possible risks, mutual trust must be the cornerstone of all collaboration. In addition, the history and purpose of involved organizations must be honored, the costs and other resources must be shared, and care must be taken to ensure that collaborations do not result in an unwanted imbalance in voice or rewards.
Other associations have established principles for collaborative efforts, between the national and affiliate organizations, listed below are suggested principles:
- Mutually rewarding collaborations must be entered upon freely and be based upon the shared, stated missions of the collaborating groups.
- The expected results of collaboration should exceed what any one organization could expect to achieve on its own.
- Collaborations must recognize and honor the unique aspects of each organization's history, educational role, constituency, and stated mission.
- A spirit of trust and openness, as well as a desire to reach a mutually beneficial outcome, must permeate all negotiations and interactions.
- A reasonable and equitable sharing of human and financial costs, resources, and commensurate risks that are essential to effective collaboration must be agreed upon.
- Written and legally binding contracts-specifying responsibilities, costs, resources, potential rewards, as well as other aspects of collaborations-may be required for many types of collaborations.
- Open, clear communication and disclosure of pertinent information are expected components of effective collaboration.
Collaborative Efforts
The following are areas in which the International association and it Affiliates may undertake as joint ventures.
- ASBO International shall, in conjunction with affiliate organization(s),
conduct regional, state, or provincial workshops on a revenue-sharing
basis. The affiliate organization(s) shall market the workshops and
assist ASBO International with site and presenter selection. The revenue-sharing
system will be consistent for all affiliate organizations.
- ASBO International shall implement an Affiliate Book Program (offering
the affiliates discounts on bulk book purchases and consignment sales).
The affiliate organization(s) shall market the book program to their
members and the educational community within their state or province.
- ASBO International shall organize a mentoring program for affiliates
that need assistance in the management of their organization or other
special project(s). In addition, ASBO International shall coordinate
the matching of affiliate executive director mentors with affiliates
that do not employ an executive director on a full-time or part-time
basis. Affiliate executive directors shall volunteer to be mentors in
this program. The cost of this program shall be pre-determined before
the program is implemented in an affiliate organization.
- ASBO International shall offer for consideration a host of services
for affiliates without permanent staff or other affiliates that desire
to participate. Affiliate executive directors shall volunteer to assist
with the development and implementation of this program. Services such
as but not limited to the following shall be offered:
- Assist in publishing a monthly or quarterly newsletter*
- Assist with the planning of their annual conference*
- Contracts with hotels
- Planning for exhibits
- Bulk purchasing of supplies (badges, cords, ribbons, bags)
- Providing on-site assistance with planning the meeting
- Assist in Web page development*
- ASBO International shall coordinate a speaker's list with its affiliate
organizations. The affiliate executive directors shall provide the names
of speakers to ASBO International to be included on this list.
- In conjunction with affiliate organizations, ASBO International will
expand the duties of the ASBO Board at the visitation program. Presentations
on one or more of the following programs shall be delivered:
- ASBO's Certificate of Excellence program
- The Meritorious Budget Awards program
- The Eagle Awards program
- Recap of legislative efforts, membership promotions, committee
work, and solicit future volunteers.
- ASBO International shall convene a meeting of the affiliates that
do not employ an executive director. This meeting shall be held at the
ASBO International headquarters building or a location that is central
to several of the affiliate organizations that desire to participate.
Affiliate organizations that employ an executive director on either
a full-time or part-time basis may be contacted to provide technical
assistance for the development of this meeting and attend the meeting
to support the efforts of ASBO International. The purpose of this meeting
will be:
- Assist with passing the "torch" from elected volunteer leader
to affiliate leader; thus insuring that there is continuity of efforts
in the information relative to ASBO International's program and
services.
- Investigate ways that ASBO International can assist smaller affiliates.
What do they feel they need?
- Assist with passing the "torch" from elected volunteer leader
to affiliate leader; thus insuring that there is continuity of efforts
in the information relative to ASBO International's program and
services.
Affiliation Document
with the
Association of School Business Officials International
with the
Association of School Business Officials International
The Association of School Business Officials International believes the development of a strong unified profession of school business administration requires that there be established a basis of affiliation between ASBO International and the state/regional/Provincial groups now in existence.
The major purpose of this affiliation document is to re-affirm the commitment of the Alaska Association of School Business Officials to creating synergistic efforts with ASBO International that achieve significant mutual goals aimed to better serve the profession.
We the undersigned officers of the Alaska Association of School Business Officials reaffirm our commitment to the Association of School Business Officials International and to our joint efforts of promoting the profession of school business management.
John Sanbei, President
Dave Jones, President-elect
Melody Douglas, Executive Director
August 21, 2001